NIP

 

NIP is used as an identification number for people who are not included in the PESEL register (which is most of non-EU foreigners). Every working student must have a NIP number.

You need to be registered in the system to enable your employer to pay your PIT (personal income tax) for you. The first PIT payment is due to the 20th day of the month following your first monthly paycheck. This means you have about two months to obtain a NIP number after you start working.

DOCUMENTS REQUIRED TO OBTAIN A NIP NUMBER:

nip3
a copy and an original of an employment agreement
nip2
a form of personal identification: your ID card, passport, or a residence permit – with a photocopy
nip1
a tax residency declaration – not always required, but if this is the case, you obtain the form of the declaration in the tax office when you submit the documents
Your tax office is chosen on the basis of where you live - usually it's the one that's the closest to your place of residence.

NIP NUMBER: FILL OUT NIP-7 FORM

You can usually find printed forms in every tax office. You need to fill out the form by hand.

SECTION A: PLACE AND PURPOSE OF SUBMISSION

In point A.4. choose your status. You need to pick option 5: a taxpayer not included in the PESEL register (podatnik nieobjęty rejestrem PESEL).
Point A.5.: The application’s purpose - choose box number 1: Registration (zgłoszenie identyfikacyjne).
In point A.6. put your tax office.

SECTION B: PERSONAL DATA

8.Nazwisko – surname
10.Pierwsze imię – first name
12.Drugie imię – second name
14. Imię ojca –father’s name
16. Imię matki – mother’s name
18. Data urodzenia (dzień – miesiąc – rok) –date of birth: day-month-year
20. Miejsce (miejscowość) urodzenia – city where you were born
22. Płeć –gender
  1. Kobieta – female
  2. Mężczyzna – male
23.Nazwisko rodowe (według aktu urodzenia) – family name - needs to be filled in, regardless of your gender
25.Rodzaj dokumentu stwierdzającego tożsamość – Your ID type:
  • ID card – DOWÓD OSOBISTY
  • Stay card – KARTA POBYTU CUDZOZIEMCA
  • Polish passport – POLSKI PASZPORT
  • Temporary ID card – TYMCZASOWY DOWÓD OSOBISTY
  • Temporary document for identification – TYMCZASOWE ZAŚWIADCZENIE TOŻSAMOŚCI
  • Foreign passport – PASZPORT ZAGRANICZNY
27.Seria i numer dokumentu stwierdzającego tożsamość – the number of the chosen identification document
29.Obywatelstwo (należy podać wszystkie obywatelstwa posiadane w dniu składania zgłoszenia) – All citizenships that you possess, for example:
  • British – BRYTYJSKIE
  • American – AMERYKAŃSKIE
  • Indian – INDYJSKIE
  • etc.

If you were registered as a taxpayer in other country (or countries), you need to to put all your tax identification numbers in this section B.2. If this applies to you, you need to contact your tax office to verify your situation before you start the whole process.

B.3 PLACE OF RESIDENCE

You’re renting a flat in Poland, so you need to put your Polish address here.

33.Kraj – country
34.Województwo – voivodeship
35.Powiat – poviat (county)
Write ‘M.CITY-NAME’ if you live in a city (e.g "M.Warszawa")
36. Gmina –municipality
37. Ulica– street
38. Nr domu –number (of the building)
39. Nr lokalu – number (of the flat)
40. Miejscowość –city
41.Kod pocztowy – postcode
42.Poczta – post district

B.4. CONTACT DETAILS

43.Telefon – phone number
44. Fax
45. E-mail

B.4.1. ELECTRONIC ADDRESS

Choose the “Resignation from electronic address” box, number 47 (rezygnacja z adresu elektronicznego).

CORRESPONDENCE ADDRESS

If you put a Polish address in section B.3., ignore section B.4.2. If you want to receive documents to a different address, you have to write it here.

SECTION C: DATA CONCERNING REGISTERED BUSINESS ACTIVITY

Please note that you have to leave whole section C blank as it concerns only business activity.

D.1. – PERSONAL BANK ACCOUNT FOR REPAYMENTS AND RECOVERIES

It is not obligatory for you to fill in this section, but it’s useful if you do. You should give your bank details for the account to which you want to receive tax repayments and recoveries of overpayments.

If you don’t want to use a bank account, choose the box number 105 - resignation box.
If you wish to receive money into this account, fill in the boxes:
101 – Country of residence of your bank or its branch. (for a foreign account)
102 – Full name of the bank or its branch.
103 – Owner holder.
104 – Full account number (include SWIFT code if it is a foreign account).

D.2. BUSINESS BANK ACCOUNTS

You can skip this section.

SECTION F: SIGNATURE OF THE APPLICANT/ DATA AND SIGNATURE OF A PERSON REPRESENTING THE APPLICANT

Points 118 – 121 are to be filled in by a person who is representing the applicant - they should write their personal data in these points.

You can skip it, because you have done it all on your own. But you need to fill out the following boxes: 122 – submission date 123 – Signature (and a stamp) of the applicant / of a person who is representing the applicant

*Cross out words: “osoby reprezentującej składającego” (of a person who is representing the applicant), because it does not apply to you.

At the bottom of the form there is a legal expression, which says that “fines may be imposed for tax offences against evidential duties, described in the article 81 of the Tax Penal Code (kodeks karny skarbowy)”.

Now that you've filled in the form, it's time to submit your application in the tax office. If it is possible, you should take a Polish speaker with you, in case any problems occur.